Three systems that raise margin and cut risk on every purchasing decision. Which one is missing?

A supplier quote lands, you compare the unit price, and you sign it.

The cost of that decision turns up months later, inside a margin nobody in the business can explain.

Or read on to see how it works.

How a purchase gets signed off when the margin number is missing

Supplier quotes a price
Unit price looks cheaper
You sign it off
Wastage climbs quietly
Stock ties up cash
Year end explains it

The decision was made in the only week when the number would have changed it.

A year-end accountant will confirm what happened, and confirm it accurately. By then the cheaper supplier has been paid for eleven months.

The purchasing questions you cannot answer on the day you need them

Most owners can feel the answers to these. Very few can show them.

Which product line actually carries your margin?
Which customers are expensive to serve?
How long until that machine pays for itself?
Does the cheaper supplier cost more in wastage?
Which jobs lost money after the last price rise?

That makes everything downstream harder.

MarginPricingSuppliersCashStockHiring

See which answers are missing

The three answers a finance function should give before you sign

Same day. From live numbers. With the reasoning.

Margin by line shows which products, customers and jobs pay, before you commit more money to any of them.

3systems, running monthly
Margin by line
Payback before sign-off
Supplier total cost
Purchase decided same day

Payback shows when the purchase covers itself; total cost shows what wastage, terms and stock really add.

See where the gaps are

Your year-end accounts are accurate. They are also six months too late.

The decision was in March.

What changes by day ninety, and what you can decide by then

Three months, run to an agreed timetable, with the handover from your current accountant managed for you.

Before day one
Records in, handover done
We agree the scope, complete the checks, and collect the records from your current accountant or bookkeeper.
Day 30
Margin by line becomes visible
Bookkeeping is complete and reconciled, so product, customer and job margins can be read rather than guessed.
Day 60
Payback tested before sign-off
Purchases and supplier switches get costed against cash, terms and wastage before you commit to them.
Day 90
Answers arrive the same day
Monthly management information lands on the agreed date, and the awkward purchasing question gets answered in an afternoon.

Start with the review

The review costs a fixed fee, credited in full if you go ahead

Sixty minutes with Gavin, on your actual records: bookkeeping, reporting, debtors, creditors, payroll and the systems you already run.

We look at your numbers, not at a brochure.

You leave with the top five priorities and an indicative monthly structure, whether or not you carry on with us.

60 minuteswith Gavin, on your records

Credited in fullagainst onboarding if you go ahead

Capacity is capped at four new clients a month, and the handover is managed at no separate charge.

Who this works for, and who it will waste time for

It is better for both of us to know this before the review.

This fits if

You run an owner-managed business with staff and regular purchasing decisions.
You already have an accountant, but no month-by-month view of margin.
You want the numbers monthly rather than once a year.
You can explain how your business actually makes money.
You are willing to let us rebuild the bookkeeping underneath the reporting.

This will not fit if

You run a cash business.
Your work is dependent on CIS construction subcontracting.
You want records presented in a way we would have to report.
You will not complete anti-money-laundering checks.
You only want accounts filed and nothing looked at in between.

See if this fits you

Two minutes. If it fits, you’ll book the review with Gavin.

£20,000

of goods supplied and never invoiced

We found it at an owner-managed trading business, by reconciling the sales ledger against delivery records during the first bookkeeping clean-up. The invoices were raised and collected, and invoicing moved into the month-end routine.

“”

UK SME owner

Most owners learn which purchase was wrong long after paying for it

Tell you which lines pay
Test a purchase before you sign
Price a supplier properly
Answer the question same day

That is the whole point of running the bookkeeping properly underneath the reporting.

Think your numbers should be answering this?

See if Ardein fits

The review is booked directly with Gavin once the questions are answered.

See if your finance function fits your size / structure

Xero partner Xero payroll certified